Privacy Policy

We process your personal data for various purposes in the context of our activities: 

• Participant management (customer management) (contractual necessity) 
  • Identification data 
  • Financial data (payment data) 
  • Personal characteristics (clothing size when placing an order) 
  • Lifestyle and memberships (hobbies and sports activities upon registration) 
  • Location data (monitoring the progress of the Dodentocht online using the registration at checkpoints) (by way of deviation from above, our and your legitimate interest applies: the promotion of the Dodentocht and the monitoring by your relatives and acquaintances) 
  • Pictures and video of participants and spectators (by way of deviation from the above, a legitimate interests applies: reporting about the Dodentocht) 

• Supplier management (contractual necessity) 
  • Identification data 
  • Financial data (payment data) 
  • Professional data (education and profession) 

• Member management (legitimate interest: the freedom of association) 
  • Identification data 
  • Financial data 
  • Education and profession 

• Direct marketing (legitimate interest: the freedom of enterprise) (permission) 
  • Identification and contact details 
  • Personal characteristics (sport and membership of sports club) 

• Compliance with our statutory obligations (statutory obligation) 
  • Identification data 
  • Financial data (payment data) 

The legal basis on which we rely has always been indicated at the processing operation. 

If the basis is a contractual necessity or statutory obligation, the personal data must be provided in order to make the implementation of the agreement possible or to comply with a statutory obligation. Participating in the Dodentocht is not possible if these data are not provided. 

The retention period of your personal data is limited to: 

• Managing participants: 5 years after the end of the year of participation; 
• Supplier management: 10 years after the end of the vendor relationship; 
• Member management: 5 years after the end of the membership; 
• Direct marketing: 5 years after the last meaningful contact; 
• Compliance with our statutory obligations: retention in accordance with the statutory retention period.